General HR Enquiries 

• Call 0141 278 2700
• HR Self Service Portal

Doctors and Dentists Recruitment

• Recruitment-st@ggc.scot.nhs.uk
• Faye Henry, DDiT Lead, Email Faye.Henry@nhs.scot or call 0141 278 2590 or 07989310680
• Jane McMahon, Senior DDIT Advisor – Email Jane.mcmahon@nhs.scot or call 0141 2782634
• Niall Ward, DDIT Advisor – Email Niall.ward@nhs.scot or Call 0141 278 2657

Payroll and Expenses 

• Your payroll contact will be on your payslip.

Medical Education

• Directorate Contacts List

Occupational Health

• Occupational.Health@ggc.scot.nhs.uk
• Call 0141 201 0600

Greater Glasgow and Clyde Policies 

• HR Self Service Portal
• Call 0141 278 2700

Monitoring

Contact Lynne Sutherland, Senior Monitoring Officer: lynne.sutherland3@nhs.scot

For the following areas:

• Emergency Care North, South and Clyde
• Medical Services North and South
• Geriatric Medicine North and South
• Obstetrics and Gynaecology
• Sandyford
• South Stroke
• North and South Adult Cardiology.

Contact Andy Trench, Monitoring Officer: Andy.Trench@NHS.Scot

For the following areas:

• General Surgery North and South inc Surgical Specialities
• Anaesthetics North, South and Clyde
• Neonatology
• RHC and RAH Paediatric Medicine.
• LTFT Applications Administrator
• WordPress Editor – HR Connect Web Content

Contact Albert Chilambwe, Monitoring Officer: albert.chilambwe@nhs.scot

For the following areas:

• Clyde palliative medicine
• Diagnostics
• Regional inc INS
• Oral Health
• Paediatric Services for Emergency Medicine, Surgery, Orthopaedics, Cardiology, PICU, Haematology, Oncology and Anaesthetics.

Contact Claire Mortimer, Monitoring Officer: claire.mortimer4@nhs.scot

For the following areas:

• Clyde General Surgery
• Clyde General/Geriatric Medicine
• Clyde Orthopaedics and Urology
• Mental Health North and South
• Public Health
• Occupational Health
• General Practice FY2s.

General HR Enquiries 

MedicalStaffing@aapct.scot.nhs.uk

01563 825738 or 01563 825719

Doctors and Dentists Recruitment 

Amie Sloan, Recruitment Co-ordinator for Medical Workforce:

NHSAAmedicalrecruitment@aapct.scot.nhs.uk

Expenses 

• ExcessTravelDDiT@aapct.scot.nhs.uk

Medical Education

Audrey Gallacher, Postgraduate/Foundation Administrator:

Email audrey.gallacher@aapct.scot.nhs.uk or Call 01292 614610

Vicky McCourt, Postgraduate Medical Education and Foundation Administrator:

Email: Vicky.McCourt@aapct.scot.nhs.uk or Call 01563 826105.

Occupational Health

• Call: 0800 085 0929/Ext 27306

Monitoring

Ross McGuiness, DRS Project Lead/ Monitoring and Systems Officer:

• Ross.McGuiness@aapct.scot.nhs.uk or 01563 826053

General HR Enquiries

Alice Walker, Medical Staffing Manager – Alice.Walker@nhs.scot

Doctors and Dentists Recruitment 

Nicola Martin – Nicola.martin6@nhs.scot

Sarah Crosbie – Sarah.crosbie3@nhs.scot

Payroll and Expenses 

Joanne Inglis, Payroll Manager:

• jinglis@nhs.scot or 01387 244075

Medical Education 

Peter Armstrong, Consultant Accident and Emergency: 

• peter.armstrong@nhs.scot or 01387 246246 Ext: 33273

Occupational Health 

Heather Aitchison, Specialist Practitioner in Occupational Health:

• heatheraitchison@nhs.scot or 01387 246246

Placement Board Policies 

Alice Walker, Medical Staffing Manager – Alice.Walker@nhs.scot

Monitoring 

Nicola Martin – Nicola.martin6@nhs.scot

Sarah Crosbie – Sarah.crosbie3@nhs.scot

General HR Enquiries 

• fv.nhsfvmedicalworkforce-doctorsintraining@nhs.scot
• Call: 01786 457376 or01786 457381

Doctors and Dentists Recruitment

• fv.nhsfvmedicalworkforce-doctorsintraining@nhs.scot
• Call: 01786 457376 or 01786 457381

Payroll and Expenses 

• Your payroll contact will be on your payslip.

Medical Education 

Jacqueline McMenemy:

• Email fv.postgraduatemedicaleducation@nhs.scot or Call 01324 567618

Occupational Health 

• FV-UHB.OHSadmin@nhs.net
• 01324 566663

Monitoring 

• fv.ditmonitoring@nhs.scot

General HR Enquiries 

Pamela Young, Senior HR Advisor:

YOUNGPA926@gjnh.scot.nhs.uk

Doctors and Dentists Recruitment 

Pamela Young, Senior HR Advisor:

YOUNGPA926@gjnh.scot.nhs.uk

Payroll and Expenses 

• Karen Tennent: karen.tennent@ggc.scot.nhs.uk
• Martin Dunwoodie:martin.dunwoodie@ggc.scot.nhs.uk
• Gavin Taylor: gavin.taylor2@ggc.scot.nhs.uk
• Sandra Donnelly: sandra.donnelly@ggc.scot.nhs.uk

Medical Education 

Alan Kirk, Director of Medical Education 

Email: alan.kirk@gjnh.scot.nhs.uk or Call 0141 951 5251

Occupational Health 

Sharon Docherty, Occupational Health Specialist Advisor or Bernadene Thomson, Administrative Coordinator:

Email: occ.health@gjnh.scot.nhs.uk or Call 0141 951 5435

Placement Board Policies 

Pamela Young, Senior HR Advisor:

YOUNGPA926@gjnh.scot.nhs.uk

Monitoring 

Pamela Young, Senior HR Advisor:

YOUNGPA926@gjnh.scot.nhs.uk

Doctors and Dentists Recruitment

Monklands Trainees

Gill Swinburne, HR Advisor 

Email Gillian.swinburne@lanarkshire.scot.nhs.uk or Call 01698 754352.

Wishaw Trainees 

Iain Crosby, HR Assistant

• Email Iain.Crosby@lanarkshire.scot.nhs.uk or Call 01698 754353.

Hairmyres and Psychiatry Trainees

Isabel Rankin, HR Assistant

• isabel.rankin@lanarkshire.scot.nhs.uk or 01698 754354.

Payroll and Expenses

Assistant Team Managers

• Kiran Noor – Kiran.Noor@ggc.scot.nhs.uk
• Margaret McGeechan – Margaret.McGeechan@ggc.scot.nhs.uk

Payroll Officers

• Lorna Cameron – Lorna.Cameron@ggc.scot.nhs.uk
• Shirley Terras – Shirley.Terras@ggc.scot.nhs.uk
• Aileen Kelly – Aileen.Kelly3@ggc.scot.nhs.uk
• Elaine Cuthew – Elaine.Cuthew@ggc.scot.nhs.uk

Payroll Team Manager

Graham Hall – Graham.Hall@ggc.scot.nhs.uk

Medical Education

Lanarkshire

Bernadette Kennedy, Training Co-Ordinator:

• Meded.juniors@lanarkshire.scot.nhs.uk or 01698 752840.

University Hospital Monklands 

Alison Ross, Postgraduate Administrator:

• Alison.ross@lanarkshire.scot.nhs.uk or 01698 752038.

University Hospital Wishaw

Sheona Everett, Postgraduate Administrator:

• Sheona.everett@lanarkshire.scot.nhs.uk or 01698 366755.

University Hospital Hairmyres 

Siobhan McKenzie, Postgraduate Administrator:

• Siobhan McKenzie@lanarkshire.scot.nhs.uk or 01698 584120.

Occupational Health 

• University Hospital Monklands: 01236 752292, 752296 or 752297
• University Hospital Wishaw: 01698 366770
• University Hospital Hairmyres: 01355 585360.

Placement Board Policies 

Monklands Trainees

Gill Swinburne, HR Advisor: 

• Gillian.swinburne@lanarkshire.scot.nhs.uk or 01698 754352.

Wishaw Trainees 

Iain Crosby, HR Assistant:

• Iain.Crosby@lanarkshire.scot.nhs.uk or 01698 754353.

Hairmyres and Psychiatry Trainees

Isabel Rankin, HR Assistant:

• Isabel Rankin@lanarkshire.scot.nhs.uk or 01698 754354.

Monitoring 

Danielle Kerr, HR Assistant, New Deal/EWTD for Resident Doctors:

• Danielle.Kerr@lanarkshire.scot.nhs.uk or 01698 754348.

NHS Education for Scotland

• GPTraining.HR@nes.scot.nhs.uk
• NES Employees – TURAS Hub

NHS Grampian

• gram.ddit@nhs.scot

NHSGGC

• Email: Recruitment-st@ggc.scot.nhs.uk
• Faye Henry, DDiT Lead: 0141 278 2590 or 07989310680 – Faye.Henry@ggc.scot.nhs.uk
• Jane McMahon, Senior DDiT Advisor – Jane.mcmahon@ggc.scot.nhs.uk 0141 2782634
• Niall Ward, DDiT Advisor Niall.ward@ggc.scot.nhs.uk – 0141 2782657

NHS Lothian

• Call:0131 536 (6)1130 (Option 2 for Recruitment and then Option 2 for Medical Recruitment)
• Email: Medical.Personnel@nhslothian.scot.nhs.uk
• Medical Staffing Intranet

• Responsible Officer: Dr Scott Davidson, Medical Director
• Deputy Responsible Officer (Secondary Care): Professor Colin McKay
• Appraisal Lead (Secondary Care): Dr Veronica Leach
• Deputy Appraisal Lead: (Secondary Care): Dr Scott Taylor
• Deputy Responsible Officer (Primary Care): Dr Judith Marshall

These Medical Revalidation and Appraisal pages provide information for non-training career grade doctors in secondary care who have a substantive, locum or honorary contract with NHS Greater Glasgow and Clyde. This includes non-training Clinical Fellows who do not hold a National Training Number (NTN).  It does not include doctors in training (including Foundation Year trainees, Specialty Registrars, Core Trainees and those who hold Locum Appointment for Training posts), for whom NHS Education for Scotland (NES) is the body responsible for revalidation.  

Please note: General Practitioners (GPs) who carry out the majority of their clinical work within Secondary Care should undertake a single appraisal within Secondary Care, which also covers their Primary Care practice. All GPs are required to work an average of fifty sessions per year to demonstrate that they are maintaining their clinical skills.

Please use the titles below to navigate to the required information and guidance.

If you have a specific query or question regarding Medical Revalidation or Appraisal please email ggc.medical.revalidation@nhs.scot and a member of the Medical Staffing Team will get back to you.

Doctors in training with queries regarding revalidation should contact NES for clarification: trainingcontacts@nes.scot.nhs.uk.

Appraisal

All Consultants, SAS doctors and Career Grade doctors employed by NHSGGC must undertake an appraisal once during the period 1st April to 31st March in any given year.  Annual appraisal is a contractual obligation for all Consultants and SAS doctors employed by NHS Boards in Scotland.  It is also a statutory responsibility for all Consultants, SAS doctors and Career Grade doctors, who wish to retain a Licence to Practise, to regularly undertake appraisals in accordance with The General Medical Council (Licence to Practise and Revalidation) Regulations Order of Council 2012.

The appraisal should focus in the main on information gathered during the preceding year using the GMC’s Good Medical Practice Framework as its focus.  If this is a doctor’s first appraisal as a newly qualified Consultant/SAS Grade/Career Grade they should bring along a copy of their Certificate of Completion of Training (CCT), their Annual Review of Competence Progression (ARCP) and any evidence of patient/colleague feedback gathered in the previous 5 years.  If a doctor has been previously employed as a Consultant/SAS Grade/Career Grade and has undertaken a valid appraisal for the preceding year they should bring along a copy of their signed Form 4 to their first Appraisal meeting.

Appraisals should be completed online using the Scottish Online Appraisal Resource (SOAR). This will assist greatly in record keeping and ensure that through audit the process can be quality assured.  To register with SOAR please access the website http://www.appraisal.nes.scot.nhs.uk/.

Your Chief of Medicine / Appraisal Lead is formally responsible for appointing your appraiser. It is not permissible for an appraisee to self-select an appraiser. Where possible, doctors should be appraised by 2 separate appraisers during the 5 year revalidation cycle

Revalidation

Revalidation is the process by which doctors are required to demonstrate on a regular basis that they are up to date and fit to practice.  Doctors will revalidate, usually every five years, based on a recommendation made to the GMC by the Board Medical Director, as Responsible Officer (RO).  The RO will base their recommendation on a doctor’s appraisals over a five year period (i.e. the revalidation cycle), together with information drawn from the local clinical governance systems.  The RO will be required to make a revalidation recommendation in accordance with the doctor’s due date which has been prescribed by the GMC.  Each doctor will be notified directly of their revalidation due date by the GMC.

The RO can make one of three recommendations:

• Recommendation to revalidate
• Recommendation to defer
• Recommendation of non-engagement.

On the basis of the RO’s recommendation, the GMC will decide whether the doctor’s licence to practise should continue to be revalidated for a further 5 years.  For further information on revalidation please access the the following GMC website: http://www.gmc-uk.org/doctors/revalidation.asp.

Should you have any queries in relation to the above please email: ggc.medical.revalidation@nhs.scot

The appraisal year & appraisal process for Secondary Care

The appraisal year

The appraisal year is aligned to the financial year, running from 1st April to 31st March.  The appraisal year aligned to an appraisal is predicated by when the appraisal meeting takes place.  For example, if the appraisal meeting takes place in June 2026, the appraisal will fall under the appraisal year 2026/2027 (1st April 2026 to 31st March 2027).  An appraisal meeting taking place in April 2025 will fall within the appraisal year 2025/2026 (1^st April 2025 to 31^st March 2026).

The information to be reviewed at the appraisal meeting should cover all supporting information gathered since the previous appraisal to bring the doctor up to date.     

Supporting information for annual appraisal must include evidence of Continuing Professional Development, Quality Improvement Activity, Significant Events Analysis, a review of complaints and compliments and also evidence of Colleague MSF and Patient Feedback, which are GMC requirements for revalidation (in conjunction with at least one appraisal in every 5 year revalidation cycle).

The phased appraisal process for Secondary Care

Within Secondary Care appraisees (other than non training Clinical Fellows) should be appraised in accordance with a rolling structured timetable. Each appraisee will be required to complete an appraisal during a four month period as determined by their GMC revalidation due date (in particular the month). The appraisal phasing system operates as follows:

• Phase 2:  Doctors who have revalidation months falling during  August, September, October or November, have an appraisal completion window of April – July
• Phase 3:  Doctors who have revalidation months falling during  December, January, February or March, have an appraisal completion window of August – November
• Phase 1:  Doctors who have revalidation months falling during April, May, June or July, have an appraisal completion window of December – March

• Phase 0: If a doctor commences employment within the Board on or after the 1^st November in any given appraisal year, and they are not due to revalidate during that appraisal year, they will not be expected to complete an appraisal for that appraisal year, and will fall into their phasing window for the following appraisal year.

Appraisal timings for Non Training Clinical Fellows

The appraisal completion deadline for Clinical Fellows is dependent on their contract end date.  Clinical Fellows with contracts ending in February should complete their appraisal by the end of January, and those with contracts ending in August, should complete their appraisal between April – July.          

Appraisal process guidance for Specialty Doctors and Associate Specialists and their appraisers can be accessed by clicking on the following links:

• Preparing For Your Appraisal
• Information For Appraisers

The appraisal process for Clinical Fellows who do not have a training number within NHSGGC is similar to that of numbered trainees, and requires the doctor’s appraisal to be taken forward by their allocated Educational Supervisor, which should make reference to the ePortfolio that the Clinical Fellow is completing, and should be recorded on the SOAR system.      

Appraisal process guidance for Clinical Fellows working at Foundation Level, ST1+ Level and their Educational Supervisors can be accessed by clicking on the following links.

• Appraisal guidance for Non Training Clinical Fellows at Foundation Level
• Appraisal guidance for Non Training Clinical Fellows at STR1 + Level
• Guidance on the the appraisal of Non Training Clinical Fellows for Educational Supervisors
• NES Professional Portfolio Guidance for Clinical Fellows

Please click on following link below to access FAQ’s for non Training Clinical Fellows

• FAQ’s Appraisal & Revalidation for Non Training Clinical Fellows

All doctors employed by NHSGGC must register with the Scottish Online Appraisal Resource (SOAR).  This will assist greatly in record keeping and ensure that through audit, the Appraisal process can be quality assured.  To register with SOAR please access the following website: http://www.appraisal.nes.scot.nhs.uk/.

SOAR is mandatory for the recording all appraisal information for medical staff employed by NHSGGC.  If you require guidance on how to get started on SOAR, you can access this via the following link: http://www.appraisal.nes.scot.nhs.uk/help-me-with/appraisal/appraisal-this-year/getting-started.aspx.

To support revalidation, doctors are required to gather patient feedback.  Accordingly, it is asked that all doctors with patient contact attempt the patient feedback exercise at least once in every 5 year cycle.  Any exemptions must be discussed and agreed at the Board Wide Revalidation Group (BWRG) which is chaired by the RO.

The Board recommends the use of the NHSGGC Patient Feedback Questionnaire (a version of CARE) or one of two variations of this questionnaire for use by Radiologists and Child Health Specialists. NHS GGC patient questionnaires are also available in the following languages:- Arabic, Polish, Punjabi, Simplified Chinese and Urdu.  Doctors are welcome to use an alternative questionnaire as long as it meets GMC requirements and has the approval of the RO.

To manage the high volume of patient questionnaires, the Board has purchased an electronic scanner which has been specifically set up to read the NHSGGC Patient Feedback Questionnaire plus the two variations above. At this stage the Board is unable to process any other types of questionnaires.  If, therefore, a doctor chooses to use an alternative questionnaire they will be required to make their own administration arrangements.

We would recommend that, where possible, doctors aim to undertake the patient feedback exercise during the first 3 years of the revalidation cycle.  This is a precautionary measure in case it is necessary to repeat the exercise, perhaps due to low return rates, or the doctor in discussion with his/her Appraiser wishes to repeat the exercise.  The patient feedback exercise must be completed prior to the revalidation due date.

Doctors will be required to distribute 25 patient questionnaires across the whole of their practice and where possible should capture both inpatients and outpatients.  It is accepted that some questionnaires may not be returned.  The questionnaire should be distributed randomly and without influence from the doctor to patients who are competent and well enough to complete the proforma.  It is also possible for parents or carers to complete the questionnaire  instead of the patient.  

Please follow the guidance below to obtain your NHSGGC Patient Feedback Questionnaire:

1. Request the patient questionnaire by e-mailing  ggc.medical.revalidation@nhs.scot at least 2 weeks prior to when you wish to commence the exercise;
2. Indicate in your e-mail if you wish the NHSGGC Patient Feedback questionnaire, the adapted Radiology or Child Health Care Questionnaire.  Please also advise if you require these questionnaires in any of following languages:- Arabic, Polish, Punjabi, Simplified Chinese and Urdu
3. On receipt of your email, the Medical Staffing team will post out 25 patient questionnaires with instructions for distribution by a third party.  Please note that it is a GMC requirement that the patient questionnaire be distributed independently of the doctor, i.e. by a third party;
4. Once the questionnaires have been returned, Medical Staffing will scan the completed returns and generate a summary report.  To obtain this report, please contact Medical Staffing by e-mailing ggc.medical.revalidation@nhs.scot at least 2 weeks prior to your appraisal meeting;
5. We would recommend commencing the patient feedback exercise at least 2 months prior to your appraisal meeting, to allow time for the patient questionnaires to be distributed, completed and returned and report produced.

Please note: requests for the NHSGGC Patient Feedback Questionnaire must be made through medical staffing.  This enables the team to administer the process and produce the required summary reports.  The electronic scanner can only read the copies of the questionnaires issued by the Medical Staffing team, so please do not photocopy, scan or downloaded copies from another website.  

For any queries in relation to Patient Feedback Questionnaires please telephone 0141 201 0780

To support revalidation, doctors are required to gather colleague feedback.  This is also referred to as Multi-Source Feedback (MSF).  All doctors are requested to complete the colleague feedback exercise at least once in every 5 year cycle.  Any exemptions must be discussed and agreed at the Board Wide Revalidation Group (BWRG) which is chaired by the RO.

The colleague feedback exercise should be used formatively:

• as a learning and development tool to identify strengths and areas for improvement in a doctor’s practice, to inform continuing professional development; and
• as one of several pieces of information which, when considered together, will inform the decision as to whether a doctor should be recommended for revalidation.

The Scottish Government Health Department commissioned NES to develop a colleague questionnaire that would be suitable for all General Practitioners and career grade doctors in Scotland. This questionnaire is available as a web resource and is free to use for doctors registered with SOAR.

Please click the following link to access the colleague questionnaire:https://www.appraisal.nes.scot.nhs.uk/what-is/faqs/msf/

It is recommended that the doctor seeking feedback invites 15 colleagues to complete the short questionnaire, selected from across the whole of their practice.  For example, colleagues from other specialties, junior doctors, nurses, allied healthcare professionals, management and clerical staff.  Doctors are also encouraged to score themselves as this helps to facilitate a more meaningful discussion in terms of how the doctor views themselves compared to their colleagues.  The results are then collated and a summary report is provided to the doctor (the NES MSF tool does this electronically).  Doctors should aim to complete the colleague feedback exercise in the 4 weeks leading up to their appraisal meeting, to ensure that they have the necessary feedback to form part of their appraisal discussion.

Information on Complaints Certificates

Feedback is often provided by patients and others by way of complaints and compliments, which should also be reviewed as part of the Appraisal process.   The GMC definition of a complaint is “a formal expression of dissatisfaction or grievance.  It can be about an individual doctor, the team or about the care of patients where a doctor could be expected to have had influence or responsibility”.  The doctor may also choose to bring any compliments they have received to their Appraisal meeting.

Doctors should discuss any change in their practice that has been made as a result of any complaints or compliments received since the last Appraisal, either individually or across the team.

The Board is able to provide doctors with a Complaints Certificate, which confirms the number of complaints a doctor has been involved in within the previous year (this data is extracted from the Datix System).  The reports are run three times a year in keeping with the ‘phased’ Appraisal timetable:

• doctors due to be appraised between 1st April and 31st July will be issued with a complaints certificate covering the period 1st April to 31st March;
• doctors due to be appraised between 1st August  and 30th November will be issued with a complaints certificate covering the period 1st August to 31st July; and
• doctors due to be appraised between 1st December and 31st March will be issued with a complaints certificate covering the period 1st December to 30th November.

Please follow the guidance below to obtain a copy of your Complaints Certificate:

1. request a Complaints Certificate at least two weeks before your Appraisal meeting by emailing ggc.medical.revalidation@nhs.scot; and
2. on receipt of your e-mail you will be e-mailed one of two certificates stating either:

• there have been no complaints in the previous year; or
• you have been involved in “x” complaints and the outcome of each complaint e.g. upheld, partially upheld, not upheld and so on.

For any queries in relation to complaints certificates please telephone 0141 201 0780

To support revalidation doctors are required to discuss any Serious Clinical Incidents (SCIs) at their Appraisal, with a particular emphasis on those that have led to a specific change in practice or demonstrate learning.  The Appraiser will be interested in any actions that the doctor has taken or any changes which have been implemented to prevent such events or incidents happening again.  

Areas for further learning and development should be reflected in the doctor’s personal development plan and CPD.  Doctors should bring along their own log of any SCIs recorded in the preceding year up to the date of the Appraisal meeting.  

If you require further information regarding an SCI or SCI’s that you have been involved in, please contact your Clinical Director.      

If you wish to apply to be an Appraiser, you need to complete the application form and equal opportunities form, which can be found along with appraiser training dates on the NES website: https://www.appraisal.nes.scot.nhs.uk/appraiser-training/

The completed forms must be sent to NES by email: Medical.Appraisal@nes.scot.nhs.uk.  A copy of the forms should also be forwarded to the Medical Staffing Team to ensure that a central record of applications is maintained: ggc.medical.revalidation@nhs.scot

Please note: your application must be authorised by your Medical Manager before submission to NES.

Click on the following link to access the Scottish Medical Appraiser Handbook: http://www.appraisal.nes.scot.nhs.uk/i-want-access-to/resources-for-appraisers/appraiser-handbook.aspx.

There are 5 steps to support the Responsible Officer (RO) in making a revalidation recommendation:

1. The Appraiser and Appraisee should ensure that the Form 4 is completed online using the SOAR system, which allows the RO to review/access the Form 4(s) when it comes to making a revalidation recommendation to the GMC;
2. The Chiefs of Medicine (COMs) are advised by the Revalidation Team which doctors are due to revalidate within their Directorate/Sector in the coming month and are asked if they know of any reasons which may preclude a doctor from being revalidated.  For example, there may be ongoing HR processes, which need to be finalised before a recommendation can be made.  Another extenuating circumstance, which could prevent a recommendation being made, is if an individual has not completed an appraisal;
3. The Deputy Responsible Officer quality reviews the Form 4s submitted to ensure that all the information required has been included, for example CPD, MSF/Patient Questionnaire.  If the Form 4 is incomplete the DRO will make contact with both the Appraisee and Appraiser to advise.  If the Form 4 needs to be edited, arrangements are made by the the Revalidation Team to have SOAR unlock the Form 4;
4. The RO meets the Deputy Responsible Officer, Board Appraisal Lead and Revalidation Team on a monthly basis to review and sign off the Form 4s for those Appraisees who are due to revalidate in the proceeding month.  The RO will make one of three disposals: Recommendation to Revalidate; Deferral; or Non-Engagement.
5. Further to the monthly meeting, the Revalidation Team notifies the GMC of the recommendations that have been made.  Once the GMC has received the RO recommendation they will make a decision about your recommendation and will write to let you know.

NHSGGC Protocol on deferral recommendations related to long term leave

• Appraisal and Revalidation Presentation
• Appraiser Workshop 16th August 2013 slides

Newsletters

• Revalidation Newsletter December 2022
• Revalidation Newsletter October 2021
• Revalidation Newsletter December 2025
• Revalidation Newsletter February 2026

Please click on the links below for GMC Guidance:

• GMC Guidance on supporting information for appraisal and revalidation
• The Reflective Practitioner Guidance for doctors and medical students: 
• Licence to practise top tips

Letter from Dr Scott Davidson, NHS Greater Glasgow & Clyde Executive Medical Director & Responsible Officer

31 December 2025

Job Planning is a contractual obligation for all Career Grade Medical Staff, i.e. Consultants, Associate Specialists and Specialty Doctors/Dentists.

Job Planning is required to be undertaken annually, is a prospective process and should determine new ways of working rather than reinforcing existing working practices. The Job Plan should set out the doctor’s duties, responsibilities and objectives for the coming year.

NHS Greater Glasgow and Clyde Job Planning Policy provides information for both doctors and managers to assist with the Job Planning process.

E-Job Plan

Doctors within NHS Greater Glasgow and Clyde have access to E-Job Plan (EJP) – an electronic Job Planning system which records all types of activity along with the frequency the activity is undertaken and calculates the number of PAs within the weekly plan. 

The system is web-based and you can access it from wherever you have an internet connection.  Doctors are provided with a log-in which gives them access to a Job Plan “Wizard”.  The Wizard consists of 8 pages similar to the paper Job Plan documentation, and once completed, the Job Plan can be printed or exported to “Word” to allow upload to SOAR.  The system also allows the Job Plan to be signed-off electronically by both the doctor and the Medical Manager. Guidance designed to assist the doctor with logging in, setting preferences and populating/ signing off their job plan can be found by following the below button.

To access EJP open a new browser window and navigate to https://www.healthmedics.allocatehealthsuite.com

If you have not received a username and password to access EJP please contact ggc.ejobplan.admin@nhs.scot

Consultant Discretionary Points

What are Discretionary Points?

Discretionary Points are a financial award paid at the discretion of the employer to reward excellence. To warrant payment of a discretionary point, consultants will be expected to demonstrate an above average contribution in respect of service to patients, teaching, research and the management and development of the service.

The employer, in determining the award of discretionary points, will follow the guidance in NHS Circular PCS(DD)1995/6 and the SEHD Guidance of 12 January 2000 ‘Discretionary Points for Consultants’.

Who is eligible to apply for Discretionary Points?

The application process is open to all Consultants who:-

• Are employed on a substantive contract or Clinical Academic with an Honorary Contract
• Are on the new contract, and have reached pay point 5 of the salary scale, (or its equivalent, for those consultants on the transitional salary scales), by 1st April of the fiscal year
  • OR
• Are on the old consultant contract and have reached the maximum of the salary scale by 1st April of the fiscal year
  • PLEASE NOTE
• Consultants who are in receipt of a Distinction Award or 8 Discretionary Points are not eligible for payment of Discretionary Points
• Locum Consultants are not eligible for payment of Discretionary Points
• Part-time consultants receiving an award will be paid pro-rata to the full value of the award
• Clinical Academics receiving an award will be paid pro-rata according to the average time per week for which they engage in clinical or public health medicine as per NHS Circular PCS(DD)1995/6
• Consultants who deliver services between two or more Board areas will be considered on their overall contribution.  It will be the responsibility of the ‘lead’ employer to implement the nomination process, to liaise with the other employers and to consider applications from these medical staff

How many points can be awarded?

Employers have discretion on the numbers to be granted in any individual case in any particular year, and on the total number of points to be granted in any year subject to the minimum requirement of 0.35 points per eligible Consultant.

Notwithstanding this principle only in exceptional circumstances will more than two discretionary points be awarded to an individual in any single year.

How do I apply for Discretionary Points?

All eligible consultants will be contacted by email and invited to submit an application. If you think you are eligible based on the above criteria and you have not received an email please check your junk folder first before emailing the Discretionary Points mail box: discretionary.points@nhs.scot

Applicants will be given six weeks from the date of the invite letter to return their completed application form. Please note that the application form is now a web based document. Eligible Consultants will receive an email which will contain a private link to the application form. This year when an applicant clicks on the link the Webropol System will prepopulate your application form with the following information:

• Payroll Number
• Sector/Directorate
• Job Title
• Date of Last Award
• Unique Identifying Number

Please note that each eligible Consultant will receive their own private link thus links are not transferable. If you have not received an email inviting you to apply please contact the Discretionary Points mailbox – discretionary.points@nhs.scot

The invite email you will receive will contain the above information apart from your payroll number. Please note that applicants will not see the above information when they click on the link as this data will remain ‘hidden’ within the form. This information will though be included in the application form received by the panel. If you think any of the information in your invite email is wrong please contact the Discretionary Points mailbox.

Applicants will thus only complete Sections 1-5 of the application form. An example of the application form is in Appendix 1.

The 2025/2026 Consultant Discretionary Points process will commence in May 2026, 6 weeks earlier than in 2025.

Invite letters will be emailed to Consultants eligible to apply in this round on Friday 1 May 2026.

Please note applications will not be accepted if they are received after the closing date, 5pm on Friday 12 June 2026.

Consultants should not apply for discretionary points in the year following the receipt of an award apart from in exceptional circumstances. Where a consultant believes that ‘exceptional circumstances’ apply, then they should complete Section 2 of the application form.

Details on how to complete, save and submit the new form can be found in the Guidance Note on Completion of Application Form.

The Statement of Case is in Section 5 of the new form and each scoring box now has a character limit depending on the number of points available for that section. The number of characters available for each box is indicated under the bottom right hand corner of the box.

Please note that there is also a box in Section 5 to list any publications or research etc.

Anonymisation

Please ensure that your application is anonymised (including any list of publications, research etc.). Failure to comply with this will result in your application being disqualified.

Applications that are not completed in accordance to the guidance specification will be disqualified. As it is an applicant’s responsibility to ensure that their application meets the guidance specification you are advised to double check your form prior to submission. All applications received by the closing date will be submitted to the decision making panels who will decide if an application meets the guidance specification prior to the scoring process. If an application does not meet the guidance specification applicants will be notified in writing of their disqualification from the process.

To apply you will need to read and follow the Guidance Note on Completion of Application Form and complete and submit your Application Form and the Equality Monitoring Form by 5pm on Friday 12 June 2026. To submit your completed application click submit on the final page of the application form. On submission of your application form you will automatically receive an email from the Discretionary Points mail box confirming the receipt of your form. If you do not receive an acknowledgment email please contact the Discretionary Points Mail box before the closing date stated above. Applicants are advised to use the ‘save and continue’ option, to save their form prior to submitting their completed form. 

After you have submitted your application you will then have the option to either convert and save your form into a PDF document or email your form to an email address of your choosing. Please click finish to exit the form.

Equality Monitoring Form

Completion of the Equality Monitoring Form is a mandatory requirement of the application process. Please note that the Equality Monitoring Form will not be sent to the Panel. You will receive an email which will contain a private link to the Equality Monitoring Form

When you click on your private link, Webropol will pre-populate your Equality Monitoring Form with your unique identifying number. This unique identifying number will enable Webropol to analyse the success rate of all applicants including those from protected groups. From this analysis the Board will then will be able to identify if there is any bias within the current Discretionary Points process.

How will my application be considered

All applications are anonymised and scored independently by members of the Sector/Directorate Discretionary Points Committee comprised of the following individuals:-

• Sector/Directorate Director
• Chief of Medicine
• Clinical Director
• Service General Manager
• Eligible and non-Eligible Consultants nominated by MSA
• Head of People & Change (Non-Scoring)
• Local Negotiating Committee Observer (Non-Scoring)

The committee composition has equal numbers of management to MSA Representatives

• The scores are discussed at a meeting of the Discretionary Points Committee and the award of points is discussed and agreed
• The deliberations of the Discretionary Points Committee is confidential (subject to the terms of the Appeals Process)
• All applicants are informed of the outcome of their application by letter to their home address. If the application is successful the payment of award will be made in their January 2025 salary at the latest.
• A list of those individuals who have been awarded points in the current year are posted on HR Connect

Will I be able to appeal the outcome of my application?

Consultants are advised to discuss their application with the relevant Chief of Medicine before deciding on whether to proceed with a formal appeal.

In the event that a consultant believes that the process of awarding discretionary points has been unfair i.e. they believe they have been disadvantaged by the assessment, there is the right of appeal. 

The purpose of the appeal hearing is for an independent panel to review the consultant’s original application and the scores awarded by the Discretionary Points Committee, to assess whether the process of awarding points has been carried out fairly.  It is not an opportunity for the consultant to present new information.

Appeals must be made in writing to Liz Sinclair, HR Manager, Medical Staffing at Liz.Sinclair2@nhs.scot within one month of the candidate receiving their outcome letter. The grounds of appeal must be clearly stated by the applicant in their letter of appeal.

On receipt of an appeal the Medical Staffing Unit will arrange an appeal hearing, within two calendar months of the completion of all the Discretionary Points Committee meetings. The appeals panel comprises of the following individuals:-

• Board Medical Director
• Deputy Director of Human Resources & Organisational Development
• Two individuals nominated by the Local Negotiating Committee

Following the appeal, the appellant will be informed in writing within three working days of the decision.

The decision of the Appeals Panel will be final.

List of Consultants awarded Discretionary Points:

2024-25

Where can I find further information regarding the Discretionary Points process?

• Consultants Discretionary Points: Agreement Between NHS Greater Glasgow & Clyde and Glasgow LNC
• Guidance Notes on Completion of Application Form
• Consultant Discretionary Points Application Form

Please find below links to a number of policies and procedures which will help support you through the process of managing conduct and competence issues and/or concerns for medical and dental staff:

• NHSGGC guidance for managing issues regarding the conduct and competence of Consultant and other career grade doctors and dentists
• NHSGGC Guidance on Conducting a Preliminary Enquiry
• Terms of Reference Template
• NHSGGC Remediation Policy
• PCS 1990(8)DD Disciplinary procedures for hospital medical and dental staff, community medicine staff and doctors in public health medicine
• PCS 1982(8)DD Incapacity of medical and dental staff due to physical and mental disability
• PCS(DD)2001-9 Disciplinary procedures: classification of conduct
• Referral to General Medical Council
• Scheme of Delegation Disciplinary for Consultant and SAS Grades
• Scheme of Delegation Disciplinary for Training Grades and Clinical Fellows
• Detailed Guidance for Chiefs of Medicine and Medical Managers

• NHSGGC Removal Policy for STR-CT
• NHS GGC Removal Expenses Short Term Policy (Clinical Fellows, Locum Consultants,  Locum Appointment for Training and Medical appointments of 1 year or less)

Managers and Supervisors

It is important that managers consider their concerns carefully and have read the Prevent Manager briefing.

This briefing outlines the steps that should be taken in relation to processing Prevent concerns about a member of staff.  A copy of the escalation pathway.

Members of staff

If you have concerns about a patient, volunteer or member of staff, please refer to the Prevent Staff briefing. If you believe that a referral under Prevent is needed please follow the steps below:

Non-Urgent Matters

1. Discuss your concerns with your direct line manager.
2. Contact the Prevent Single Point of Contact for advice if required on 07895907414
3. Document your concerns on the Adult Support and Protection Act referral form (AP1).
4. Email the completed AP1 referral to the Prevent generic mailbox: Preventconcerns@ggc.scot.nhs.uk

Urgent Matters

If you feel there is an imminent threat, the situation has become an emergency or a person is at risk of harm or a risk to other people then you should report this immediately to your line manager and contact Police Scotland.

Prevent- e-learning module

An awareness raising e-module on PREVENT is now available on LearnPro and can be found under the specialist subjects section. This is a short module designed to raise awareness of what PREVENT is and outlines our responsibilities in protecting vulnerable patients and staff.

You will require a NHS LearnPro username and password to login.

Workshop to Raise Awareness of PREVENT (WRAP)

If you would like further training on PREVENT, a Workshop to Raise Awareness of PREVENT (WRAP) can be delivered locally.  The training is 1 hour and 10 minutes long.  For further information, please contact LE.support@ggc.scot.nhs.uk

• Adult Support and Protection
• ASP (AP1 form for all staff working in NHSGGC)
• Child Protection

• Prevent Strategy– UK Government
• Playing our Part – Scottish Government
• PREVENT Duty Guidance for Scotland
• Reporting terrorist content on the web  
• Current Threat Level
• Counter Terrorism and Security Fact Sheet

If you would like to discuss any issues relating to PREVENT, or would like to discuss a concern, please contact PREVENTConcerns@ggc.scot.nhs.uk  or phone 0141 451 6605.