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HR Connect

The Learning and Education service offers a range of development opportunities for all staff from entry into post and throughout the span of your career. From formal qualifications to learning pathways, we will provide you with practical solutions tailored to your needs. This may be by completing a work based qualification, attending a tutor led session or using online learning resources.  

Our Learning, Education and Training Catalogue outlines information on the wide range of tutor led and online courses that are available. Access to online learning is flexible and resources can be accessed from mobile devices, work or home PCs at any time.

Your learning and development should be discussed and reviewed with your line manager or supervisor throughout the year and at your annual Personal Development Planning and Review conversation. Your agreed learning will then be recorded electronically in your Personal Development Plan.

Support for learning is outlined in the section on our staff NHSGGC Bursary Fund.

In House Training and Meeting Room Facilities

If you are planning an event in NHSGGC you should consider delivering this online using MS Teams. If it is essential to use a physical space for your event and require a room(s), there are two internal contacts that you may find helpful in locating the room that best suits your requirements. Please note that currently all venues are subject to physical distancing guidelines and you should check facilities at time of booking.

Contacts:

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SG12 QEUH IMT General Medicine

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CL51 RAH FY1 Trauma and Ortho

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    Rota Monitoring

    NHSGGC is committed to providing New Deal compliant and educationally sound working pattern for all doctors in training. Therefore, a robust monitoring arrangement was put in place to ensure that rotas are compliant, and to highlight issues that may lead to non-compliance. The purpose of monitoring is to ensure that the rota working pattern that has been approved by the department, compliance teams, NHS Education for Scotland and the Scottish Government is fit for purpose; that the rota is suitable for the work you are doing.

    Monitoring of a rota will take place every 6 months, over a 2-week period. All training grade staff are expected to record hours of work and rest accurately by completing a set of electronic monitoring forms, and the opening page of the electronic system for monitoring has a validation statement you will electronically sign to this effect. All completed documentation is returned to your Monitoring Officer for analysis in accordance with New Deal and WTR regulations. Once monitoring is complete, you will receive a copy of the results within the time limits laid out

    Under no circumstances should staff falsely inflate or decrease the record of hours or rest or be requested to do so. If you are put under any pressure to amend your monitoring information, please contact Medical Staffing.

    NHSGGC Monitoring Officers

    Lynne Sutherland – Senior Monitoring Officer

    • e – lynne.sutherland@ggc.scot.nhs.uk
    • t – 01412010841
    • m – 07973715911

    Areas of responsibility:

    Emergency Care North, South & Clyde

    Medical Services North & South

    Geriatric Medicine North & South

    Obstetrics & Gynaecology

    Sandyford

    South Stroke

    North & South Adult Cardiology


    Andy Trench – Monitoring Officer

    • e – andy.trench@ggc.scot.nhs.uk
    • t- 01412010842
    • m – 07817885259

    Areas of responsibility:

    General Surgery North and South inc Surgical Specialities

    Anaesthetics North, South & Clyde

    Neonatology

    RHC & RAH Paediatric Medicine


    Derrick Grant – Monitoring Officer

    • e – derrick.grant@ggc.scot.nhs.uk
    • t – 01412010838
    • m – 07817885171

    Areas of responsibility:

    Clyde palliative medicine

    Diagnostics

    Regional inc INS

    Oral Health

    Paediatric Services for; Emergency Medicine, Surgery, Orthopaedics, Cardiology, PICU,

    Haematology Oncology and Anaesthetics


    Claire Mortimer – Monitoring Officer

    e – claire.mortimer4@ggc.scot.nhs.uk

    t – 0141 201 0835

    m – 07817885171


    Areas of responsibility:

    Clyde General Surgery

    Clyde General/Geriatric Medicine

    Clyde Orthopaedics & Urology

    Mental Health North & South

    Public Health

    Occupational Health

    General Practice FY2s

    Working Patterns

    Our working patterns must comply with two sets of regulations

    1. New Deal for Junior Doctors: is a package of measures designed to improve the conditions under which doctors in training worked. It provides guidance on hours of work, living and working conditions for all doctors in training
    2. Working Time Regulations (WTR): is a directive from the Council of Europe enshrined in UK law in 1998, to protect the Health and Safety of workers by setting minimum requirements for working hours, rest periods and leave

    NHSGGC are responsible for ensuring that junior medical staff can work in compliance with New Deal and WTR requirements. Non-compliance could result in financial penalty to the NHS board in which you are working, and a possible loss of training posts for that department

    There are 3 main types of working pattern:

    1. Full Shift Rota (most doctors in training work on this pattern)

    • The work that is carried out is intensive and continuous throughout the 24-hour period.
    • Shifts do not exceed 14hours.
    • At least 8 hours of rest between shifts is required.
    • Natural breaks are required (at least 30 minutes of continuous rest after 4 hours of continuous working).

    2. On Call Rota

    • Work is considered to be low intensity, particularly during OOH.
    • Normal working pattern exists Monday-Friday for all trainees on the rota, and then an on-call person takes over to cover the remainder of each 24hour period.
    • The frequency of on call cover depends on the number of trainees on the rota.
    • Duty periods cannot exceed 32 hours on weekdays, or 56 hours at the weekend.
    • At least 12 hours of rest between duty periods is required.
    • Doctors are expected to spend half of their on call duty period undisturbed, of which a minimum of 5 hours is continuous rest between 10pm and 8am.

    3. Partial Shift & 24hr Partial Shift Rota

    • Work is considered to be higher intensity than on call, but less so than shift working.
    • Duty periods do not exceed 16hours or 24hours depending.
    • Natural breaks are required during normal working hours, and at least ¼ of the out-of-hours duty period should be spent undisturbed.

    There are no strict rules about the total hours worked in any week, but average weekly hours must be under 48 over a 26-week reference period (for full time working).

    Doctors in training must follow a rota template which has been approved. The rota is agreed, prior to being put in place, by the department in which it will be implemented, the compliance team at the NHS board (for New Deal and WTR) and is reviewed by the Scottish Government. Changes in your working pattern (e.g. swapping a shift) could result in non-compliance (for example, insufficient rest period after a run of nightshifts). Therefore, any changes must be discussed in advance with the rota master to ensure that they will not lead to problems.

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      I do not feel well, can I still attend for my vaccination?

      Yes if you just have a mild infection e.g. a cold. Please do not attend if you feel very unwell, have a temperature or are being treated with any antibiotics. To change or cancel an appointment, please contact Occupational Health on 0141 201 0600.

      What do I do if I have had a needlestick or similar injury?

      You should carry out first aid immediately and report the injury to whoever is in charge of your clinical area. Further guidance is available at our Needlestick & Similar Injury page. All incidents should be reported to Occupational Health as soon as possible after they occur on 0141 201 0595.

      Can I self-refer to Occupational Health?

      Yes, you can self-refer for a number of services including advice, physiotherapy, counselling and the alcohol & substance  nurse clinic. Go to our Self-Referral & Counselling page for further information on what is available & how to arrange an appointment. Please note we do not provide written reports back to managers from these appointments.

      Are counselling services available to employees?

      Yes all employees can access free & confidential counselling from fully trained counsellors via the Occupational Health Service. To make an appointment call, 0141 201 0600.

      Can I get physiotherapy?

      There is an Occupational Health Physiotherapy service which employees can access by completing a self-referral form.  Priority will be given to those employees who are absent from work, those who have suffered a musculoskeletal injury whilst at work and those who are about to go off work. Further details on this service can be found on our Occupational Health Physiotherapy Service page.

      What are Exposure Prone Procedures (EPP)?

      Exposure Prone Procedures (EPP) include procedures where the health workers’ gloved hand may be in contact with sharp instruments, needle tips or sharp tissues inside a patients body cavity, wound or confined anatomical space where the hands or fingertips may be not be completely visible at all times. Taking bloods and inserting cannula’s are not EPP procedures

      I have been referred by my manager, what does this involve?

      Information on management referrals and what happens at these appointments can be found at our Management Referral site or by accessing our Management Referral Leaflet. 

      How can I get a copy of my immunisation records?

      You need to request this in writing, please send a letter with your full name, Date of Birth, Address and signature to: Occupational Health Service, 6th Floor, West Glasgow ACH, Dalnair Street, Glasgow, G3 8SJ. 

      How can I access my records?

      NHS Greater Glasgow & Clyde (NHSGGC) is a public organisation created in Scotland under section 1 of the National Health Service (Scotland) Act 1978 (the 1978 Act). It is one of the organisations which form part of NHS Scotland (NHSS).

      NHSGGC is the data controller of the personal data it processes for the purpose of the Data Protection Act 2018 along with the General Data Protection Regulation (GDPR) and is registered as a data controller with the Information Commissioner under Notification No Z8522787.

      You have the right to access your own personal information.

      This right includes making you aware of what information we hold along with the opportunity to satisfy you that we are using your information fairly and legally.

      You have the right to obtain:

      • Confirmation that your personal information is being held or used by us
      • Access to your personal information
      • Additional information about how we use your personal information

      Although we must provide this information free of charge, if your request is considered unfounded or excessive, or if you request the same information more than once, we may charge a reasonable fee.

      If you would like to access your personal information, you can do this by contacting our administration team at Occupational.Health@ggc.scot.nhs.uk

       GDPR and Access to Records information leaflet. 

      Can Occupational Health fast track any treatment I require?

      The Occupational Health Service is unable to fast track any NHS referral or fund any private referrals.

      I think I need a car parking permit due to health reasons, how do I apply for one?

      At present, the car parking permit on health grounds policy is under review and the Occupational Health Service is only able to issue supportive letters for permits on a 4 month basis. You need to complete an application form. Please contact the nursing team on 0141 201 0600 for further advice. 

      I don’t think I can attend my appointment, what do I do?

      Please contact our appointments line on 0141 201 0600 to make, change or cancel an appointment