New and Changed Jobs
New, Changed Job and Reviews
All new jobs must be authorised by the Director/Head of Service and submitted into the Job Evaluation process via the Head of People and Change.If the new post is part of a wider service change, involving more than one post, then all job descriptions established should be submitted. Posts can change over a period of time but for most the job evaluation outcome will not normally be affected unless there are significant changes. When the duties of a job have changed significantly then this should be addressed through the New and Changed Job process.When a job has changed significantly the following must be provided: · A revised job description should be submitted and the agreed proposed national profile. · The original job description, CAJE matched job report and national profile; · The changed job submission pro-forma detailing the changes to the skills, responsibilities, effort or environmental aspects of the post.The content of our job descriptions must reflect NHSGGC organisational values and behaviours.
Frequently Asked Questions
Below you will find some useful information and links regarding the NHS Job Evaluation scheme.
Job Evaluation Handbook
The Job Evaluation Handbook provides information on the NHS job evaluation scheme, including the background on NHS pay structures prior to Agenda for Change and guidance on how to apply the scheme in practice. The contents of the handbook have been agreed in partnership by the NHS Staff Council. The Agenda for Change Job Evaluation Handbook can be accessed on the NHS Scotland Management Steering Group website.
The NHS Job Evaluation scheme allows the majority of NHS jobs to be matched to nationally evaluated profiles, based on the information within job descriptions, person specifications and any additional job information. The profiles also provide a framework to consistency-check local evaluations. For further information please visit the NHS Employers website.
Job Evaluation Group Advice
The Job Evaluation Group (JEG) provides information and advice for employers on the implementation of the NHS Job Evaluation scheme. Further information on JEG can be found on the NHS Employers website.
New or Changed Jobs, and Notification Process
There is a need for the NHS Job Evaluation Scheme to continue to be used for determining the banding of posts, which will apply to all new posts and posts which have significantly changed since they were last evaluated.
A submission for a new job should include:
- the new job description, using the NHSGGC standard template
- a proposed national profile
All new jobs require to be authorised by the Director/Head of Service and submitted to the Job Evaluation process via the Head of Human Resources for the area concerned.
Posts can change over time, but for most, the job evaluation outcome will normally not be affected unless there are significant changes. Where a postholder and the manager agree that the demands of the job have/will significantly change then a re-evaluation of the post may require to be carried out.
Following the outcome of a changed job, the post holder may wish to request a review of the outcome. The postholder must discuss the ‘request for a review’ with their line manager. The line manager must support and agree to the ‘request for a review’, in terms of the job description’s content and confirm it is a true, fair and accurate reflection of the job demands. All review documentation requires to be submitted to the relevant Head of Human Resources for submission within three months of the notified matching outcome.
When job matching and evaluation outcomes are finalised, the NHSGGC Job Evaluation Unit will notify the outcome to the appropriate Head of Human Resources. The line manager will formally notify the employee and payroll, where this is required.
Further details of the above process are outlined within the NHSGGC Agenda for Change New or Changed Jobs Process.
New Job Submission Form
A New Job Submission Form must be completed and forwarded to the Head of Human Resources for all jobs which require to be submitted to the job evaluation process.
Changed Job Submission Form
The Changed Job Submission Form must be completed and forwarded to the Head of Human Resources for all jobs where there have been significant changes to a post, and the banding outcome may have changed.
New or Changed Job Review Submission Form
The New or Changed Job Review Submission Form must be completed and forwarded to the Head of Human Resources for instances where additional information should be considered within the Job Evaluation Review procedure.
This form should also be completed and forwarded to the Head of Human Resources where employees disagree with the banding outcome for their post, but do not wish to submit any additional information.
Job Description Template
All job descriptions submitted for job evaluation must be provided using the NHSGGC Job Description template.