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Medical Education

Striving for excellence in education and training as individuals, teams and as an organisation.

Welcome from Director of Medical Education

Dear Colleague

Welcome to NHS Greater Glasgow and Clyde and for many of you, welcome back.

You are about to embark on a new post as part of your medical career. With any changeover period, this can be a challenging time for both you and your colleagues. Our NHSGGC induction programme aims to mitigate those stresses and strains as much as possible.

Within NHSGGC we strive for excellence in medical education and there will be feedback opportunities at the end of blocks and via the GMC National trainee survey. We are genuinely interested in your constructive feedback about your experience with us.

Teaching and training have changed in many ways over these last few years – much of the innovation has been suggested and implemented by doctors in training. If you would like to introduce a different and innovative way of how we deliver teaching and training – please get in touch, we would be delighted to hear from you.

At any time in your training – if there is something going wrong, or you see something which you think is incorrect or unsafe, please tell someone. You will meet your educational supervisor early on in your rotation and they will often be your first point of contact. Please remember that your peers, colleagues, nursing staff and medical managers are there to support you in your medical post and help you to deliver excellent patient care.

I hope you enjoy your time in post within NHSGGC.

Best wishes

Dr Lindsay Donaldson

Director of Medical Education
Honorary Clinical Associate Professor
Consultant in Intensive Care Medicine
Glasgow Royal Infirmary
NHSGGC

NHSGGC Online Organisational/Corporate Induction

The 2022 NHSGGC Online Organisational Induction will go live on the 3rd August 2022. This organisational induction outlines key messages, cultures and ethos; and will highlight where our current risks are and how you avoid them. The NHSGGC Online Organisational Induction is a repository of information and highlights key documents and guidelines to help you work safely within our Health Board. This online induction is mandatory.

Please submit your certificate of completion for your NHSGGC Online Organisational Induction to the Medical Education Team no later than 2nd of September. Details on how to do this are below

  • Your unique login is: Your GMC Number
  • Your password is: Your GMC Number (you will immediately be prompted to reset your password).

If you have any issues, please contact your the medical education team on: GGC.MedicalEducationInduction@ggc.scot.nhs.uk

LearnPro

As part of your terms and conditions of employment with NHSGGC, you are required to undertake a series of statutory /mandatory, and role specific training modules appropriate to your role.

The modules you are required to undertake are set out in the attached document, and you will find these modules on LearnPro

You must complete all modules and submit you certificate of completion to the Medical Education Team no later than 2nd of September 2022.

IMG Induction day

Medical Education wish to invite you to a Simulation and Clinical Skills course designed to welcome International Medical Graduates who are coming to join us in NHSGGC. This will compliment other induction activities offered by NES and your place of work.

Some of the work practices and educational processes here in Scotland may be different to the countries you have previously trained and worked in. This course will give you the chance to explore some of these differences in a safe and welcoming environment. There is a course outline attached to this email.

If you are an International Medical Graduate who already works in NHSGGC we would be delighted if you would consider attending the course to meet and support your new colleagues.

  • Date: 1st August 2022
  • Time: Half day Session – 8.30am – 12.30pm / 1.00pm – 5.00pm.

Resources

Scottish IMG Doctor Support Network Facebook Group

Further Information

If you feel we should include anything please let us know: medicaleducation@ggc.scot.nhs.uk

West of Scotland Welcome to Foundation Training

27th July 2022, 8.30am – 12.00am.

Live link

Hospital/Departmental Induction

27th July 2022, 2.00pm – 5.00pm.

NHSGGC Online Organisational/Corporate Induction

The 2022 NHSGGC Online Organisational Induction will go live on the 27th of July at 8.00am. This organisational induction outlines key messages, cultures and ethos; and will highlight where our current risks are and how you avoid them. The NHSGGC Online Organisational Induction is a repository of information and highlights key documents and guidelines to help you work safely within our Health Board.  This online induction is mandatory.

Please submit your certificate of completion for your NHSGGC Online Organisational Induction to the Medical Education Team no later than 2nd of August 2022. Details on how to do this are below:

  • Your unique login is: Your GMC Number
  • Your password is: Your GMC Number (you will immediately be prompted to reset your password).

If you have any issues, please contact your the medical education team on: GGC.MedicalEducationInduction@ggc.scot.nhs.uk

LearnPro

As part of your terms and conditions of employment with NHSGGC, you are required to undertake a series of statutory /mandatory, and role specific training modules appropriate to your role.

The modules you are required to undertake are set out in the attached document, and you will find these modules on LearnPro

You must complete all modules and submit you certificate of completion to the Medical Education Team no later than 2nd August 2022.

Further Information

If you feel we should include anything please let us know: medicaleducation@ggc.scot.nhs.uk.

This list is by no means exhaustive but includes some common abbreviations used across NHSGGC.

If you feel we have missed one, or many, please let ggc.medicaleducationinductions@ggc.scot.nhs.uk know.

Common Abbreviation (A-Z)

ARCP (Annual Review of Competence Progression) – The ARCP is a formal process for reviewing foundation doctors’ progress which uses the evidence gathered by them and supplied by their supervisors. A board will review the evidence displayed on TURAS and will decide the outcome.

CBD (Case based discussion) – A presentation made to a senior doctor discussing a particular case you were involved in during your placement and what you learnt.

DOPS (Direct Observed Procedures) – Any practical procedure performed under supervision that is outside of the 15 core procedures required to be completed by ARCP.

Eportfolio/TURAS – TURAS is the online portfolio system for junior doctors working in GG&C. Here you can upload evidence of case based discussion, mini-cex and TABs. This will also be the platform for writing reflections, uploading certificates and at the end of the year the evidence uploaded to your eportfolio will be appraised for your ARCP.

EWTD (European Working Time Directive) – A directive from the Council of the European Union to protect the health and safety of workers in the European Union. It lays down minimum requirements in relation to working hours, rest periods, annual leave and working arrangements for night workers.

H@N (Hospital at Night) – This varies between hospitals but refers to the team of nurses/HCAs/doctors working the night shift. You can handover jobs to H@N such as bloods tests or chasing scan results.

HEPMA (Hospital Electronic Prescribing and Medicines Administration) – digital prescribing system replacing paper drug chart (kardex) for inpatient areas across NHSGGC. 

IDL (Immediate Discharge Letter) – a summary of a patients’ care while in hospital. This letter will also go to their GP and sometimes may need to be sent to another specialty for outpatient follow up.

LearnPro – Online learning platform hosting elearning statutory and mandatory training topics for all staff working in health and social care settings. 

MDT (Multidisciplinary Teams) – A meeting comprising of specialist doctors and nurses who meet regularly to establish diagnosis and treatment plans based on radiology results, blood and tissue samples. The MDT serves as a means to enable practitioners and other professionals in health and social care to collaborate successfully.

Meds rec (Medicines Reconciliation) – Patients admitted to hospital will need their regular medicines transcribed onto the kardex/HEPMA. The medicines reconciliation will involve finding out what medications the patient is taking in the community through various sources such as portal, dosette boxes/blister packs and from the history. A precise and thorough meds rec minimises the chance for drug errors and ensures optimal care for patients.

Mini-Cex (Mini clinical evaluation exercise) – This will include a formal history, examination of a patient. An subsequent presentation to a senior. Evidence for this can be uploaded to your eportfolio.

PDP (personal Development plan) –  This plan will consist of a particular experience you want to gain or skill you wish to build upon during your current placement. A PDP will be agreed upon with your supervisor in your initial meeting.

Portal – An additional electronic patient record system widely accessed from various NHS clinical systems. It will contain a more extensive database of patient records e.g previous clinic letters, hospital admissions as well as blood results and scan reports. Portal is also used to complete IDL’s and Meds recs when organising a patients discharge.

SLE (supervised learning event) – Mini-Cex/CBD/DOPS are the SLEs you will be required to complete and upload to your eportfolio over the next year. There will be a minimum number of SLEs you are required to complete for each block.

SOP (Standard Operating Procedure) – A written means to instruct staff on how a particular procedure should be carried out and lays out boundaries of responsibility.

TAB (Team Assessment of Behaviour) – TABs are feedback forms concentrating on your behaviour in the workplace rather than your clinical knowledge. There will a minimum number of TABs that have to be completed before you can view the content of the feedback forms. Once completed the feedback will be uploaded to TURAS and can be viewed by yourself and
supervisor.

TrakCare – The electronic patient management system where all patient episodes (outpatient, inpatient and emergency) are recorded. The systems incorporates electronic requesting (Order Comms) for labs, radiology and cardiology and contains the list of patients on the wards, the results of their scans, blood tests and other investigations.

Further Information

Hospital/Departmental Induction

NHSGGC Online Organisational/Corporate Induction

The 2022 NHSGGC Online Organisational Induction will go live on the 3rd August 2022 at 8am. This organisational induction outlines key messages, cultures and ethos; and will highlight where our current risks are and how you avoid them. The NHSGGC Online Organisational Induction is a repository of information and highlights key documents and guidelines to help you work safely within our Health Board.  This online induction is mandatory.

Please submit your certificate of completion for your NHSGGC Online Organisational Induction to the Medical Education Team no later than 2nd of September 2022. Details on how to do this are below

  • Your unique login is: Your GMC Number
  • Your password is: Your GMC Number (you will immediately be prompted to reset your password)

If you have any issues, please contact your the medical education team on: GGC.MedicalEducationInduction@ggc.scot.nhs.uk.

How to upload your certificate

  1. Click on your ‘Courses’ option, as shown on the left of the below screen shot
  2. Select ‘NHSGGC Organisational Induction’. Your screen may look different to the example shown below
  3. Select the correct Organisational Induction relevant to your grade. Your screen may look different to the example shown below
  4. Complete all the modules within your Organisational Induction
  5. There may be Optional Modules at the end of the Mandatory Modules within your Organisational Induction. We would recommend for you to complete these as well
  6. When you have completed your last module and exited, there will be a link change at the bottom of this last module to now show ‘Evaluation’ and ‘Grade Certificate’. Please make sure to complete the Evaluation first
  7. Once you have completed the ‘Evaluation’ and exit, you can then click on the ‘Certificate’ link
  8. Click on the ‘Get your Certificate’ button. Right click on your Certificate and choose ‘Save’. Save it to a safe place, making sure to edit in your name, .i.e. NHSGGC Organisational Induction Certificate – Grade your name here.

LearnPro

As part of your terms and conditions of employment with NHSGGC, you are required to undertake a series of statutory /mandatory, and role specific training modules appropriate to your role.

The modules you are required to undertake are set out in the attached document, and you will find these modules on LearnPro.

You must complete all modules and submit you certificate of completion to the Medical Education Team no later than 2nd September 2022.

Further Information

If you feel we should include anything please let us know: medicaleducation@ggc.scot.nhs.uk

The Department of Medical Education (MedEd) strives for excellence in education and training as individuals, teams and as an organisation. It is led by Dr Lindsay Donaldson, Director of Medical Education.

How To Contact Us

Please direct your queries to the email below, and a member of team will be in touch to assist you.

GGC.MedicalEducationInduction@ggc.scot.nhs.uk – general medical education queries

Twitter: @NHSGGCMedEd

Instagram: @NHSGGCMedEd

We engage with different stakeholders using social media platforms. Follow our Medical Education Twitter and Instagram accounts for updates on all our exciting projects and to interact with us.

Educational Opportunities within NHSGGC. We have a wide variety of Educational Opportunities within NHSGGC for our doctors in training. For more information please contact your local Medical Education office:

GGC Teaching Hub

Our GGC Teaching Hub – Team – is the central place for all weekly/monthly teaching information and material.

Weekly Teaching

FY1 Weekly Teaching

We have weekly teaching, held across the NHSGGC Board via teams on a Thursday afternoon from 12.30pm – 1.30pm.

(You are required to have your O365 account setup to access)

FY2 Weekly Teaching

We have weekly teaching, held across the NHSGGC Board via teams on a Tuesday afternoon from 1.00pm – 2.00pm.

(You are required to have your O365 account setup to access)

GPST Monthly Teaching

We have monthly teaching, held across the NHSGGC Board via teams on a Wednesday afternoon from 4.00pm – 5.00pm.

(You are required to have your O365 account setup to access)

Simulation

We also provide FY2 simulation session – you will be allocated a slot to allow you to attend. If you have any issues attending please inform Mark.Ullrich@ggc.scot.nhs.uk / Maureen.McLaughlin2@ggc.scot.nhs.uk

On top of this NES provide an FY2 Communication Session – More information on this will follow.

Catch up on sessions: Medical Education Resource Library

To be able to view any of the teaching please sign in using your NHS Scotland login (if ggc currently it will look like: Username@xggc.scot.nhs.uk) Or your login for NHS Microsoft Teams.